The standard rate of VAT will increase to 17.5% on 1st January 2010. Instructions on how this rate can be updated in your specific application can be found below.

EasyTrade Desktop/Extract for Windows
On 1st January 2010 the default standard VAT rate in the application will automatically revert to 17.5% for any future invoices/credit notes rasied. The instructions below show how to check the VAT and change to an alternative rate percentage if required.

EasyTrade Desktop VAT Rates

Integrated users should ensure that the files which are being integrated with the application contain the updated VAT rate.

Marks and Spencer's Food Application
The standard VAT rate can be updated in the application as required by users. Please follow the instructions which describe the update process.

Marks and Spencer's (Food) VAT rate update instructions

Debenhams Application
The standard VAT rate can be updated in the application as required by users. Please follow the instructions which describe the update process.

Debenhams VAT rate change instructions

Argos for Windows Application
The standard VAT rate can be updated in the application as required by users. Please follow the instructions which describe the update process.

Argos VAT rate change instructions

EasyTrade Web Edition
At 17:30 on Thursday 31st December 2009 Kewill will be updating the default standard VAT rate used on this system from 15% to 17.5%. If you need to raise invoices after this time at the 15% VAT rate you will need to update the VAT rate manually. This is a straightforward process and the instructions for this can be found below:-

Updating VAT rates on EasyTrade Web Edition

JDW MTX
All JDW suppliers must ensure they have completed all invoicing by 17:00 on Thursday 31st December 2009. After this time the system will be updated to the new VAT rate of 17.5%. Suppliers should not raise any invoices between 17:00 on Thursday 31st December 2009 and 00:01 on Friday 1st January 2010 whilst the system is being updated.

Mothercare Trade
Mothercare have advised Kewill they will be sending a number of product refreshes when the VAT rate changes. Suppliers need take no action as these refreshes will contain the updated VAT rate.

Tesco Web System (www.tesco.kewill.net)
Users of the Tesco Web System are able to update the standard VAT rate as required, the steps for this are detailed below:-

Updating the VAT rate on the Tesco Web System

Sainbury's Web System (www.sainsburys.kewill.net)
The system allows the users to set the relevant VAT rate on a per product basis.

BHS Application
BHS will be issuing a product refresh after the VAT rate change that will update the standard VAT rate. Suppliers will be receiving an email communication from BHS describing how invoices should be submitted at the time of the change.

Kewill Retail Xchange (KRX) and Insurance Xchange (KIX)
These systems do not perform any VAT calculations and therefore will not be affected by any VAT rate changes. However customers should check their EDI application to ensure these different VAT rates can be handled.

Clearing House
The Clearing House system itself does not perform any VAT calculations and therefore will not be affected by any VAT rate changes. However customers should check their EDI application to ensure these different VAT rates can be handled.

Dunelm Tradeforms
Please be aware the default VAT rate on the system is currently 15%. Please follow the instructions below that show how to change the rate on invoices/products manually if required.

Updating VAT rates on Dunelm Tradeforms

eBiz-Manager
If you use your eBiz-Manager application for sending or receiving invoices or credit notes you are advised to check the mappings to ensure that they will be able to handle the recently announced changes in the VAT rate. If you do not process invoices or credit files then you need take no action. The application itself will handle the VAT rate change without issue, however mappings will need to be checked carefully and updated if applicable to ensure the correct VAT rate is being displayed and used in any calculations.

SPEX
We expect that many of our SPEX users will be unaffected following any changes to the standard rate. We do however recognise that although SPEX is primarily an export system we do have customers that have requirements for billing VAT on their invoices. Please find below details concerning the configuration requirements for both SPEX PC and SPEX CS that allows for any new rate of standard VAT to be applied to the SPEX configuration and invoices:-

SPEX CS VAT Rate Change Instructions
SPEX PC VAT Rate Change Instructions

Export Manager
For companies who do not apply VAT to export invoices, no action is necessary when the standard UK VAT rate changes from 17.5% to 15%. For customers who do apply VAT some further information is available below:-

Export Manager VAT rate change implications

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Please be aware that Kewill cannot provide specific taxation advice to customers. More details on the changes to the standard rate of VAT can be found on the HMRC website (at http://www.hmrc.gov.uk/vat/forms-rates/rates/rate-changes.htm).

If you have any questions which are not answered here please contact Kewill support at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .