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Information regarding how to update the standard VAT rate in your Kewill solution following the recently announced VAT rate reduction is detailed below.
If the solution you use is not listed then no issues have been identified and you are required to take no action.
EasyTrade Desktop/Extract for Windows - In order for invoices/credit notes to be processed at the new VAT rate of 15% it will be necessary to apply an update to your system. If you do not apply this update then it will not be possible to use the new VAT rate in your invoices and credit notes.
Please be aware this update is only available to customers who are using version 3.7 and higher of EasyTrade/Extract for Windows. If you need assistance to determine which version of the application you are running please check here. Please note if you are using a version earlier than 3.7 then you will need to contact Kewill Support to arrange an upgrade. Also if you use a version of the 3.7 invoice application earlier to version 3.7.26.1 the VAT rate change won't take effect until 2nd December 2008 (in this case you are advised to fully update your system via the live update module to a more recent version or not to invoice on the 1st December 2008).
Until this has VAT rate update has been completed you will be unable to generate invoices/credit notes at the 15% VAT rate.
The instructions for installing the VAT rate update can be found below and information on how to switch the VAT rate between 17.5% and 15% as required.
If you integrate with another application from EasyTrade/Extract for Windows then your integration is not affected by this VAT rate change unless you have specifically been contacted by Kewill already. You must however still apply the update above. It is also important to check that any other systems not provided by Kewill, which produce data for, or receive data from EasyTrade/Extract for Windows are equally equipped to accommodate the change in the VAT rate.
Marks and Spencer's Food Application - If you trade with Marks & Spencer's (Food) using EasyTrade Desktop you will need to perform a separate update to the system. There is also information on how to switch the VAT rate between 17.5% and 15% as required:-
EasyTrade Web Edition
Following the announced changes to the VAT rate the default standard VAT rate in EasyTrade Web Edition will automatically change from 17.5% to 15% at 00:01 on 1st December 2008. Instructions for changing the VAT rate used when raising invoices below:-
BHS Application
BHS have issued the below notification to all their suppliers
To facilitate the necessary VAT rate changes to the Bhs EDI system, we need to ensure that all Bhs Suppliers and / or their nominated EDI operators action the following:
1) All Purchase Orders that have been despatched up to and including Friday 28th November 2008 must be invoiced on the EDI system and transmitted by 5pm Sunday 30th November.
- Invoices with a VAT rate of 17.5% must be dated no later than 30th November 2008.
- Any Invoices received dated 1st December 2008 or later with a VAT Rate of 17.5% will not be accepted by Bhs.
2) Changes are planned to update all suppliers systems overnight 30th November to a standard VAT Rate of 15%
- Suppliers must check that any invoices produced from 1st December 2008 do reflect the correct VAT Rate of 15%
Debenhams Application
We have released a new version of the Debenhams application which will provide the ability for users to alter the standard VAT rate. Please follow the instructions which describe the update process and how to maintain the standard VAT rate in future.
Argos for Windows Application
We have released a new version of the Argos application which will provide the ability for users to alter the standard VAT rate. Please follow the instructions which describe the update process and how to maintain the standard VAT rate in future.
JDW MTX
JDW suppliers need take no action. Any outstanding orders as of 1st December 2008 will be updated such that the 15% VAT rate will be applicable when invoicing. The default VAT rate for all suppliers who are currently set to 17.5% will be updated to 15% at this time also.
Dunelm Tradeforms
Please be aware the default VAT rate on the system is now 15%. Please follow the instructions below that show how to change the rate on invoices/products manually if required.
Mothercare Trade
Mothercare have advised Kewill they will be sending a number of product refreshes over the weekend containing the updated VAT values which will take effect for all invoices raised from the 1st December 2008 onwards. Suppliers need take no action.
Sainsbury’s GNFR and Sainsbury’s GFR Trade
These systems will allow invoices to be generated at the updated 15% VAT rate as selectable by the user.
Tesco Trade
This system will allow invoices to be generated at the updated 15% VAT rate as selectable by the user.
Kewill MessageBroker
A preliminary review has been completed on all MessageBroker systems and unless you have specifically already been contacted by Kewill we have found no impact resulting from the change in the standard rate of VAT. However, it is still important to check that any other systems (not provided by Kewill) which produce data for, or receive data from your Kewill system are equally equipped to accommodate the change in the VAT rate.
Kewill Retail Xchange (KRX) and Insurance Xchange (KIX)
These systems do not perform any VAT calculations and therefore will not be affected by any VAT rate changes. However customers should check their EDI application to ensure these different VAT rates can be handled.
Clearing House
The Clearing House system itself does not perform any VAT calculations and therefore will not be affected by any VAT rate changes. However customers should check their EDI application to ensure these different VAT rates can be handled.
eBiz-Manager
If you use your eBiz-Manager application for sending or receiving invoices or credit notes you are advised to check the mappings to ensure that they will be able to handle the recently announced changes in the VAT rate. If you do not process invoices or credit files then you need take no action. The application itself will handle the VAT rate change without issue, however mappings will need to be checked carefully and updated if applicable to ensure the correct VAT rate is being displayed and used in any calculations.
SPEX
We expect that many of our SPEX users will be unaffected following the recent announcement of the reduction of the standard rate of VAT to 15% which is to become effective from the 1st December 2008. We do recognise that although SPEX is primarily an export system we do have customers that have requirements for billing VAT on their invoices. Please find below details concerning the configuration requirements for both SPEX PC and SPEX CS that allows for the new rate of VAT to be applied to the SPEX configuration and invoices:-
Export Manager
For companies who do not apply VAT to export invoices, no action is necessary when the standard UK VAT rate changes from 17.5% to 15%. For customers who do apply VAT some further information is available below:-
Please be aware that Kewill cannot provide specific taxation advice to customers. More details on the announcement of the reduction of the standard rate of VAT can be found on the HMRC website (at http://www.hmrc.gov.uk/pbr2008/measure1.htm).
If you have any questions which are not answered here please contact Kewill support at
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Originally written 29/11/2008 |
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